Staff Accountant – Accounts Payable Focus
Full Time • Adams, Inc.
Responsive recruiter
Benefits:
- 401(k) matching
- Company parties
- Competitive salary
- Dental insurance
- Employee discounts
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Tuition assistance
- Vision insurance
Are you staring your career as a Staff Accountant? Looking for a growing company with strong core values?
Adams, Inc. is a family owned company based in Elkhorn, WI specializing in home comfort solutions by way of electrical contracting, plumbing, HVAC, solar, and home backup power. We have been in business since 1988, and currently have seven locations spread across Wisconsin, with one location in Illinois.
We are seeking an ambitious Accountant looking to start their career!
The Staff Accountant – Accounts Payable Focus will support the Finance team in maintaining accurate financial records and tracking the organization’s assets, liabilities, and related financial activities. Approximately 50% of this role is dedicated to accounts payable operations, including monitoring the company’s capital outflow, facilitating vendor payments, and ensuring the accuracy and completeness of all payables transactions. The remaining 50% provides general accounting support across the broader Finance team, including assisting with month-end close, billing operations, and other day-to-day finance functions.
Essential Duties and Responsibilities
Accounts Payable (approximately 50% of role)
- Receives, reviews, and verifies vendor invoices, expense reports, and purchase orders; reconciles with account balances and office records.
- Facilitates vendor payments, including verifying federal ID numbers, reviewing purchase orders, and resolving billing discrepancies.
- Ensures outstanding obligations are credited upon payment; identifies early-payment discount opportunities and issues purchase order amendments or stop-payment orders as needed.
- Calculates and reports sales tax based on paid invoices.
- Verifies that payments are charged to the appropriate accounts and cost codes.
- Maintains accurate and confidential accounts payable records; supports management of the purchasing and invoicing system.
General Accounting Support (approximately 50% of role)
- Assists with the monthly close process, including supporting the maintenance of the monthly close checklist under the direction of the Accounting Manager.
- Assists in the preparation of monthly financial statements, including balance sheets, income statements, and profit and loss statements.
- Supports general ledger reconciliation efforts to help ensure the accuracy and completeness of account balances.
- Assists Billing Specialists with day-to-day billing tasks as needed, including invoice preparation, billing inquiries, and related administrative support.
- Assists with gathering necessary account information and documentation in support of the annual audit.
- Supports the purchasing and invoicing system and assists with related reporting as needed.
- Maintains knowledge of acceptable accounting practices and procedures.
- Performs other related duties as assigned.
Minimum Qualifications
Education
- Associate’s degree in Accounting or related field required.
- Bachelor’s degree in Accounting or related field preferred, or currently working toward completion of a Bachelor’s degree.
Experience
- Prior accounting or accounts payable experience preferred.
- Prior full-cycle accounts payable experience strongly preferred.
- Construction industry accounting experience preferred.
Required Skills and Abilities
- Must be reliable, detail-oriented, and highly trustworthy given access to sensitive financial data.
- Excellent organizational skills with the ability to maintain confidential and meticulous records.
- Strong written, verbal, and interpersonal communication skills.
- Mastery of business English to read, analyze, and interpret financial information, policies, procedures, and governmental regulations.
- Ability to solve practical problems and interpret instructions furnished in written, oral, diagram, or schedule form.
- Ability to perform arithmetic calculations including addition, subtraction, multiplication, and division using whole numbers, common fractions, and decimals.
Computer Skills
PC proficiency required. Experience with Microsoft Office Suite (Word, Excel, Outlook) required. Experience with accounting or ERP software required; ability to learn additional accounting systems as needed.
Physical Demands and Work Environment
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit, stand, walk, and use hands to handle or feel. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required include close vision and the ability to adjust focus. The employee works in a standard office environment with low noise levels. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time, as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time, as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Adams Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Compensation: $28.00 - $32.00 per hour
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.